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Meeting Date:
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7/11/2024 - 6:30 PM
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Category:
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Consent Calendar
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Type:
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Action
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Subject:
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Delegation of Authority for Financial Functions
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ACPS 2025 Strategic Plan Goal:
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Goal 4: Strategic Resource Allocation ACPS will strategically provide differentiated resources and supports to schools and departments. Goal 5: Family and Community Engagement ACPS will ensure that all families and community members feel welcomed, respected, and valued.
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Funding Source or Fiscal Impact (where applicable)
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File Attachment:
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Agenda Item Summary:
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The attached motion delegates authority to specific staff positions to perform financial functions on behalf of the School Board and is adopted at the School Board Organizational Meeting.
Adoption of the Delegation of Authority for Financial Functions will provide appropriate authorizations to ACPS staff positions to perform their duties in financial management and procurement. Upon adoption, this delegation of authority will become effective immediately.
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Background:
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The Code of Virginia allows School Boards to delegate their authority to staff members holding specific positions as Agents of the School Board to perform certain financial functions. ACPS policies also have additional provisions for the delegation of School Board authority.
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Recommendation:
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Madam Chair (or Chairman), I move that the Alexandria City School Board approve the following organizational arrangements:
1. Authorize the Superintendent to appoint the Chief Financial Officer as Agent, and the Accounting Office Director and the Director of Budget, Financial Systems and Reporting as Deputy Agents of the School Board to examine, approve, and order payment of financial obligations of the Board.
2. Authorize the Superintendent to appoint the Chief Financial Officer, the Director of Procurement, and the Assistant Director of Procurement as Purchasing Agents of the School Board to enter into contracts for the purchase or lease of goods or services (professional and nonprofessional) and construction in accordance with the requirements and limits set forth in School Board Policy DJA-Purchasing Authority and FEG-Planning, Design and Construction.
3. Authorize the Superintendent to appoint the Chief Operating Officer and the Director of Transportation as Agents of the School Board for the limited purpose of signing titles and registration documents for the sale or purchase of School Board vehicles.
4. In cases where any of the agent positions are vacant, the acting or interim holder of that position may be substituted.
The Superintendent is also granted the authority to appoint the Superintendent’s designee, as approved by the School Board, to act as an Agent of the School Board for any of these functions in the absence of the Superintendent or persons named above.
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Approvals:
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Recommended By:
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Signed By:
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Dominic Turner - Chief Financial Officer
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Signed By:
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Dr. Melanie Kay-Wyatt - Superintendent
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Vote Results:
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| Original Motion | | Member Jacinta Greene Moved, Member Meagan L. Alderton seconded to approve the Original motion 'Madam Chair (or Chairman), I move that the Alexandria City School Board approve the following organizational arrangements:
1. Authorize the Superintendent to appoint the Chief Financial Officer as Agent, and the Accounting Office Director and the Director of Budget, Financial Systems and Reporting as Deputy Agents of the School Board to examine, approve, and order payment of financial obligations of the Board.
2. Authorize the Superintendent to appoint the Chief Financial Officer, the Director of Procurement, and the Assistant Director of Procurement as Purchasing Agents of the School Board to enter into contracts for the purchase or lease of goods or services (professional and nonprofessional) and construction in accordance with the requirements and limits set forth in School Board Policy DJA-Purchasing Authority and FEG-Planning, Design and Construction.
3. Authorize the Superintendent to appoint the Chief Operating Officer and the Director of Transportation as Agents of the School Board for the limited purpose of signing titles and registration documents for the sale or purchase of School Board vehicles.
4. In cases where any of the agent positions are vacant, the acting or interim holder of that position may be substituted.
The Superintendent is also granted the authority to appoint the Superintendent’s designee, as approved by the School Board, to act as an Agent of the School Board for any of these functions in the absence of the Superintendent or persons named above.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Meagan L. Alderton | Yes | | Jacinta Greene | Yes | | Dr. Michelle Rief | Yes | | Kelly Carmichael Booz | Yes | | Tammy Ignacio | Yes | | Christopher Harris | Yes | | Abdel-Rahman Elnoubi | Yes | | Dr. Ashley Simpson Baird | Yes | |
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